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Evidence Guide: MEM30022 - Undertake supervised procurement activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MEM30022 - Undertake supervised procurement activities

What evidence can you provide to prove your understanding of each of the following citeria?

Plan procurement activities

  1. Follow standard operating procedures (SOPs) and comply with work health and safety (WHS) requirements at all times
  2. Interpret and clarify the procurement requirements and outcomes
  3. Obtain instructions for procedures to manage standard contract
  4. Select potential suppliers based on procurement needs
Follow standard operating procedures (SOPs) and comply with work health and safety (WHS) requirements at all times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret and clarify the procurement requirements and outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain instructions for procedures to manage standard contract

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select potential suppliers based on procurement needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish contractual arrangements

  1. Ensure method of requesting and receiving offers meets procedures
  2. Make evaluation and selection of offer including price comparison, timing and suitability in consultation with supervisor and in accordance with policy and procedures
  3. Submit and formalise contractual arrangements for approval
  4. Ensure notification of successful and unsuccessful suppliers occurs
Ensure method of requesting and receiving offers meets procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make evaluation and selection of offer including price comparison, timing and suitability in consultation with supervisor and in accordance with policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit and formalise contractual arrangements for approval

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure notification of successful and unsuccessful suppliers occurs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow up on contracts

  1. Confirm and monitor start-up or transition arrangements
  2. Implement and manage communication strategies to ensure effective relationship with contractor/s
  3. Meet contractual obligations to contractors
  4. Monitor contractor performance to ensure contractual obligations are being met
  5. Obtain approvals for any contract variations
  6. Implement and follow disputes and complaints procedures
  7. Maintain records to provide an audit trail and for other organisational purposes
Confirm and monitor start-up or transition arrangements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and manage communication strategies to ensure effective relationship with contractor/s

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Meet contractual obligations to contractors

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor contractor performance to ensure contractual obligations are being met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals for any contract variations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and follow disputes and complaints procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records to provide an audit trail and for other organisational purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete contractual arrangements

  1. Verify goods or services received as meeting outcomes required
  2. Ensure contracts are finalised, cancelled or terminated in accordance with organisational procedures
  3. Maintain records in accordance with organisational requirements
Verify goods or services received as meeting outcomes required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contracts are finalised, cancelled or terminated in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records in accordance with organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge